Setting Default Print Settings

Goals

We want to encourage users to minimize the quantity of toner and paper we use when it comes time to print. Most print jobs only need the lowest quality settings for everyday use. We can set reasonable defaults so that users don't need to think about the settings unless they need to create better quality prints.

Create the default printer profile

This will be the default for everybody.

1. • Named something descriptive like 600dpi-EconoMode-Duplex
   • 600 DPI
   • Economode on
   • Duplex printing (both side of the page)

Create a second profile for "2UP"

We'll create at least one more Quick Set which will print 2 pages per page. This is actually extremely useful for printing a lot of documents, but may be too extreme to make the default. By adding this as a Quick Set it raises user awareness that this feature exists, and make it easy to select it.

1. • Named something descriptive like 600dpi-EconoMode-Duplex-2UP
   • 600 DPI
   • Economode on
   • Duplex printing (both side of the page)
   • 2UP (print two pages on each sheet of paper)

Create a third profile for "One-sided"

1. • Named something descriptive like 600dpi-EconoMode-Duplex-One-sided
   • 600 DPI
   • Economode on
   • DO NOT select 'both side of the page'

Procedures

Open The Print Management Console

• Press the Start Button
• Start typing Print Management
• Observe that the results begin to narrow...
• Click on the "Print Management" shortcut

Open printing defaults

• Identify the printer you want to change
• Right-click on the printer
• Select Set Printing Defaults

Observe the Factory Defaults

• There is a Quick Set named Defaults, This represents the factory default settings such as
• This Quick Set cannot be deleted or renamed
  • 1200 dpi
  • Simplex (one-sided)
  • Not Economode
  • One page per sheet
• We will be adding more Quick sets to represent alternative configurations, as well as change the default

Create a new Quick set for our new defaults

• Select 600dpi
• Select EconoMode
• Give this new set a name
• Click on Finishing to continue

Set Duplex for our new default

The Quick set that is selected when we press 'OK' becomes the system-wide default. We can have many quick sets available, but only one can be the default

• Check Print on Both Sides
• Verify that your new set is saved, and selected
• Press OK

Add another set for 2UP

• Repeat the process except:
  • On the Finishing page select 2 Pages per sheet
  • Give the set a different name like 600dpi-EconoMode-Duplex-2UP
  • Only Save the set. Make sure our first set is still the default